ࡱ> tws :bjbj 4ikik0;4 4 - 7 CCCWWW8;|W6*Z4>4r))))))),F/)C)CC) CC) ) :%,G&%Azk% )*06*%R//G&G&&/Cm&X0" )) 6*/4 :  APPLICATION TO BE CONSIDERED AS A VISITING STUDENT Please read the accompanying Guidance Notes before completing this form. This form is for students only; visiting staff should contact the Human Resources Office. Once completed the form should be submitted to the Student Records Team by email (HYPERLINK "mailto:studentrecords@abdn.ac.uk"studentrecords@abdn.ac.uk) at least 10 working days before the start date of the visit. PERSONAL DETAILS First Name: ________________________________________ Family Name: ______________________________________ Title (Mr/Miss/Mrs etc): _______________________ Date of Birth: ________________________________________ Home Address: _____________________________________________________________________________________ __________________________________________________________________________________________________ Term Time Address: _________________________________________________________________________________ __________________________________________________________________________________________________ Email address: _______________________________________ If you already hold immigration permission/a visa for the UK, please confirm the permission/visa type below: If you do not already hold immigration permission/a visa for the UK, please tell us the type of visa on which you are hoping to travel: Please note, you may not apply for a visit of more than 6 months THE PURPOSE OF YOUR VISIT: Please tell us the reason for your visit: _______________________________________________________________________ ________________________________________________________________________________________________________ Are you an undergraduate or postgraduate visiting student? : _____________________________________________________ Which School/Department will you be visiting? : ________________________________________________________________ Please give the name of the staff member who will oversee your visit_______________________________________________ Please state the duration of your visit (no more than 12 months in total is permissible, or a maximum of 6 months if visitor/ETA immigration permission is required): Start date of your visit: ___________________ End Date of your visit: ___________________ APPLICATION TO BE CONSIDERED AS A VISITING STUDENT (CONTINUED) TELL US ABOUT YOUR HOME UNIVERSITY Please give the name and address of your home institution: ________________________________________________________ _________________________________________________________________________________________________________ Degree being studied: _______________________________________________________________________________________ Start Date: _______________________ Expected End Date: _________________ Please confirm and sign that: you are not a member of staff from another university you will not be a paid employee of this university even on a short time temporary contract you are a visiting student from another institution and you do not intend to graduate from the 51cg Visiting Student Signature_________________________________________ Date: _____________________ Registration Fee: 0-3 months 30, 3-6 months 60, 6-9 months 90, 9-12 months 120 I am responsible for payment of my registration fee: ( (Payment can be made on-line or on arrival and collection of your student ID card) OR The registration fee will be paid by the School/discipline I am visiting: ( Account No to be charged: ____________ Project Code: ____________________ APPLICANTS WHO WILL ENTER THE UK WITH A VISTOR VISA/ETA: Please note that you must obtain two letters confirming the academic basis for your visit, one letter from your supervising academic at the 51cg, subject to meeting the requirements below. The other letter comes from your home institution and must confirm permission to study with us and the relevance of this research to your home degree. Please provide a short summary of the study/research you will undertake within the UK: _______________________________________________________________________________________________________ _______________________________________________________________________________________________________ Estimated date of entry and exit from the UK (no more than 6 months is permitted):_________________________________ Please confirm how your intended study/research in the UK is relevant to your degree programme outside the UK: ______________________________________________________________________________________________________ _______________________________________________________________________________________________________ (Form to be completed by the School in full before submitting to Student Records, studentrecords@abdn.ac.uk) Head of School Name (Print) _________________________________ Head of School Signature ____________________________________ Date: ________________ Third approval where required: Name (Print) ______________________________________________ Date: _________________ Signature ________________________________________________ Date: _________________ Please return the completed form to Student Records, studentrecords@abdn.ac.uk Subject to approval, applicants are required to complete electronic registration Visa Letter If the applicant confirms they will be applying/entering the UK as a Visitor/under the UKVI ETA, then they require a letter for this purpose. This advice is specifically intended for applicants entering to undertake research, as described below. Applicants coming to study a credit bearing course apply in a different way, through SRAS. Please note that this immigration route does not permit work, if the visit involves working for the University, please contact HR. Please also note that the Home Office would consider the use of the words internship/work experience/work placement to be referring to employment, which is not permitted. The Home Office can be concerned about whether a letter has come from the University, so the School should prepare a letter on headed paper. Please confirm the applicants name and date of birth. The letter should be signed (ideally a wet signature and School stamp, if available) and sent as a pdf to the applicant. The letter must meet specific requirements. If you cannot state the information below with complete confidence, then you should contact HYPERLINK "mailto:immigration@abdn.acuk"immigration@abdn.acuk and HYPERLINK "mailto:student.international@abdn.ac.uk"student.international@abdn.ac.uk with this form and further information about your concerns. You are not required, and are not advised, to mention anything regarding the visa or immigration, the letter simply needs to confirm academic information. The letter should confirm the following information: Please confirm the title of the home degree programme (the applicant must be studying at degree level outside the UK) Please provide a sentence or two in short summary of the study/research Please check with Registry if ATAS is required, if required this must be mentioned on the letter. ATAS HYPERLINK "https://www.gov.uk/guidance/academic-technology-approval-scheme" \l "when-you-dont-need-an-atas-certificate"will never be required for certain nationals and it is mainly required for science, medical and technology subjects. Please confirm the research in the UK is relevant to the degree outside the UK Please confirm the estimated dates of study (must not be more than 6 months) Please confirm that the student will not be an employee of the University. Please note that the Home Office do not differentiate between paid work, unpaid work or even voluntary work; all three are considered to be work by the Home Office and are not permitted. If in any doubt, contact us to discuss. UKVI may call to verify that a student has been invited. Sadly, UKVI often will not attempt contact by email, so it is best to provide a monitored phone number, e.g. your School Office and you can give the Office this letter to allow them to confirm. Applicants who have questions about the visa application process or immigration requirements can be referred directly to HYPERLINK "mailto:student.international@abdn.ac.uk"student.international@abdn.ac.uk Application to be considered as a visiting student - Guidance Notes Who may apply to be a visiting student? Visiting student status is open only to those students who wish to use University facilities, but who are ineligible to be included on this Universitys Return to HESA, because EITHER (a) they are not receiving teaching or supervision with the intention of being assessed for formal award of credit which counts towards award of a qualification; OR (b,) while receiving such teaching or supervision, they are concurrently registered at another UK HEI. They do not get reported to HESA, and neither the institution nor the Schools receive funding beyond any fee they may negotiate independently. Registry levies a Special Registration Fee to cover administration and ID card costs. Students who are receiving supervision or teaching and are being formally assessed for University credit, and who are not registered at another UK HEI, may NOT be registered as visiting students and should instead be registered for Individual Subject Study (ISS) or Registered Postgraduate Study (RPS), as appropriate, with the appropriate tuition fees being charged, and attributed to the School(s) concerned. Applications for ISS or RPS should be made through the Student Recruitment and Admissions Service (SRAS), HYPERLINK "http://www.abdn.ac.uk/sras"www.abdn.ac.uk/sras. Applications for registration of postgraduate students on joint degree programmes, including research consortia, where Aberdeen is not the institution of primary registration, should be submitted not as Visiting Students but to the Fees & Postgraduate Team of the University Registry. Such admissions should normally be within the framework of a Memorandum of Understanding approved through the Research & Innovation and the Academic Secretariat, allowing for transfer of fees and FTEs where appropriate. Students taking an ERASMUS+ internship/traineeship should apply using this form and as visiting students rather than as ERASMUS students as the traineeship does not fall under the auspices of an ERASMUS Bilateral agreement. Students who will come to the UK on a Visitor visa/the ETA are subject to the Immigration Rules and may only visit if they are carrying out a period of study/research of 6 months or less. They are not permitted to work (paid or unpaid) in any capacity. These students require a visa letter prepared by the School, as described in this application form. Application process An application to be considered as a visiting student available at should be completed by the student and signed by the Head of School. It should indicate whether the student is personally liable for the registration fee or whether the School will pay this (specifying the ledger code to be charged). The form should be completed and submitted to the Student Records Team, email HYPERLINK "mailto:studentrecords@abdn.ac.uk"studentrecords@abdn.ac.uk) at least 10 working days before the student is due to start their visit. Once the students details have been entered on the student record system the student will be notified by email of their student ID number. The student should then: Set an IT password so that you can activate an IT and email account at  HYPERLINK "/it/account-registration/" Account Registration Complete online registration at  HYPERLINK "/toolkit/systems/online-registration/" On-Line Registration Submit a photograph at  HYPERLINK "http://www.abdn.ac.uk/photoupload/" Photo upload, for a student ID card to be printed. If applicable complete the Right to Study Check  HYPERLINK "/students/academic-life/immigration-and-student-visas.php" Immigration and Student Visas | Students | The 51cg (abdn.ac.uk) Once online registration is completed, and the ID card is printed it can be collected from the Infohub. Registration Fee: 0-3 months: 30, 3-6 months: 60, 6-9 months: 90, 9-12 months: 120 If it is requested that your status changes to that of a student registered for a degree at the 51cg and the period spent as a visiting student counts towards that degree, you will be charged the appropriate backdated tuition fees.     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